Gmail Incoming Mail Server And Gmail Server Settings

 incoming mail server gmail


No one can deny the importance of emails. In this article, you will get some fantastic and informative knowledge about mail servers. You will witness how the incoming mail server Gmail and Google outgoing mail server perform their services. You will be amazed to know the mechanism behind sending and receiving email. Some of the topics discussed in this article are listed below:

  • Google email server
  • How to set up Gmail account
  • Mechanism behind the sending and receiving emails
  • Incoming mail server for Gmail
  • Google outgoing mail server
  • Gmail mail server settings

Sending and receiving emails:

sending and receving mail

In this era of technology sending and receiving malls is quite common as it is our need and the demand of this age of technology. We send many emails every day, even we don’t know how many emails we receive and send daily, but still we don’t know the mechanism behind it. We don’t know how emails are sent and received and what is the role of servers behind it is.

Every email you compose and send passes through servers. Although it takes very less time to send a mail from one PC to another even less than a blink of the eye behind the scenes much work categorised that we don’t know.

As Gmail is the most common mail account used by people so will discuss the type and working with mail servers considering Gmail servers.

Google email server:

They provide best services to their clients of sending and receiving emails. They are categorised into:

  • Google incoming mail server
  •  Google outgoing mail server

What is the incoming mail server for Gmail?

These are:

  1. POP
  2. IMAP
  1. IMAP:

IMAP stands for Internet Message answer protocol. It is used for viewing emails from other browsers. Many servers allow Webmail and this server is also one of kind of such server. Messages are not deleted after you view them. They are stored, and you can easily get access to them from any other browser. Before going into Gmail mail server settings, you must have a Gmail account or must know how to make one.

How to set up Gmail account?

Setting up an account on Gmail is quite easy. If you don’t have a Gmail account then no need to worry. Here is a guide on how to set up Gmail account.

  1. In the search bar of your browser type
  2. Then click on create an account.
  3. You will get the sign-up page. Here you will have to provide some basic info. You will be asked for your name, gender, date of birth, etc
  4. Tick the checkbox next to Google’s term and policy agreement.
  5. Then you will get an option to set up settings for recovery. These are quite helpful regarding security
  6. Click Done

incoming mail server Gmail IMAP settings:


Gmail IMAP server address is:


Its username is your Gmail’s address name, and password is your Gmail password that you chose when setting up your Gmail account or changed any other time from security settings of Gmail.

  1. POP:

POP stands for ‘Post Office Protocol.’It has been serving since 1984. POP2 and POP3 have also been released. It allows its users to download emails from any remote server. Using this server emails are downloaded for permanent storage. You should prefer POP if you want to download from only one device and you have limited server storage.

Gmail pop settings:

Its server address is It uses SSL. Like IMAP here username and password are your username and password of Gmail’s account. Port number is 995. If you want pop settings to work, you need to enable it from settings.

Some servers offer access to both IMAP and POP services to their clients. It is the decision of administrator to choose which one.

Incoming mail server Gmail iPhone:


To access these settings, you will have to go to mail settings from your iPhone and then add accounts then enter name and password and then you are done to enjoy the superb services on your fingertips.

Google outgoing mail server:

Gmail outgoing server is SMTP. SMTP stands for simple mail transfer protocol. It is for sending emails. For SMTP server good security is needed otherwise there are spam threats.  It server became popular in 1980. This server is used for the delivery of mail i.e. it pushes the mail to be delivered to its desired destination. It can also send emails from a mail client to a emails server.

The mail you send via Google’s’ SMTP mail server is indexed. Restrictions on sending per mail by Google is done by this server.

Gmail SMTP mail server settings:

The server address is Username and password are same that you entered while making your account on Gmail or you edited last time from Gmail settings. Port number is 465. It uses SSL. SSL stands for secure socket layer.

The mechanism behind the sending and receiving emails:

When you press the send button after composing an email, SMTP server comes into action. It communicates with the client. Your email address and other details of mail are provided to SMTP server by your client who proceeds them to IMAP / POP server.

To find the server of the recipient, it takes the help of domain name server and gets the IP address. After getting the IP address, it communicates with SMTP server of the recipient and the message is sent. Then the recipient SMTP server comes into action. It scans the mail, checks some setting and forwards the mail to IMAP/POP server. Then the recipient’s mail client can view /download it. This is the process which is done in the blink of an eye when you send a letter. This is the result of technology.


Mail servers serve people for sending and receiving files on the internet. Here by file, we mean emails. Incoming mail server Gmail and Google outgoing mail server are helping individuals in the best possible way. It is a form of technology that is assisting people and making it easy for people to transfer information in the blink of an eye. Read more at: What are servers?




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