The workplace can be draining. Oftentimes, you get home late, tired, and exhausted and when you think of your day, it is difficult to pinpoint any achievement for the day. You keep going in circles and it seems your productivity level is zero. If this is your story, you need to take a breather and step back to evaluate yourself.
Do you spend too much time checking emails, attending meetings, and taking calls? Are you often distracted by less important tasks? You must realize that being productive is not about working more. It is about getting organized and doing what matters to achieve more results.
How to Become More Productive in the Workplace
Before going into the details of the productivity tips, the first thing that you must understand is that time is everything. This means you must organize your time to improve your productivity. When you utilize your time wisely, you will have more time for work, relaxation, leisure, and more time for friends and family.
Everyone has 24 hours each day and we all have to choose how to use the hours. Making smart choices regarding how you use your time is very critical to your productivity. Having said that, let us look at the top productivity tips to use in the workplace.
Managing paper takes up significant time and of course, space. When you have to sign a document, you first have to print it and distribute it to the signatories. Then, you have to scan and send it to the appropriate personnel. Next, you also have to deal with the filing. When you have to retrieve the document at a later date, you still waste precious time sorting through documents.
If you are not very lucky, it can take the whole day searching for a document. The attending costs of managing folders, drawers, closets and filing cabinets also contribute to the stress of keeping paper accessible and organized. The fact is that you can cut down significantly on the stress and reclaim a huge chunk of the wasted time.
Digitize the work process and invest in tools that will make you complete tasks digitally. One of such tools is the Signature Generator. This is a digital signature tool that allows you to sign documents and contracts electronically while maintaining the validity and legality of the document. The Signature Generator platform is easy to use.
You only need to upload the document to the platform and use the e-sign tool to append your signature. You can also share the link to the document with other signatories to enable them to access the document to append their signature. To use the platform, follow the simple steps below:
· Visit the Signature Generator site and upload your document.
· Click on the e-sign tool and the signature box will open. You can draw, type, or upload your signature in this box.
· When you are done creating your signature, drag the signature to space for signature on your document or contract.
· Save the document and download it. You can try out the free online signer of Signature Generator right now.
Get to the Important Tasks First
Many people tend to deal with the less important tasks first before moving to the very important ones. If you want to improve your productivity, the opposite should be the case. Do the most important tasks first before moving to the less important ones.
When you do this, it makes you feel satisfied and fulfilled by the end of the day. One good advantage of following this tip is that it helps you to avoid procrastination, which is the biggest foe of productivity.
Segment Your Work
The brain is a very impressive machine that works based on how you program it. Studies have also shown that the effectiveness of the brain reduces after about forty-five minutes. Therefore, break your work into chunks of 45 minutes and take a break to refresh.
You can take a ten minutes break to stretch and let your brain regenerate before you go back to work. Starting each new work after a break increases your productivity.
Put a Limit to How Long You Work
You should always decide ahead of time how long you are going to work. Do not work indefinitely without a limit if you do not want to burn out. From the start of the day, decide on how many hours you will work for the day and stick to it. Make sure you do not spend an extra minute more.
This gives your brain a timeframe to work with. Then, plan your favorite activity for the next minute after you go off work. This gives you something to look forward to and motivates you to complete your tasks faster.
Take time Off Your Mailbox
If you want to be proactive, you should ignore your emails. Check the mailbox every thirty minutes will significantly reduce your productivity. You can always check your email later and not the first thing you do when you get to work.
When you check emails first thing before you start work, there is a high tendency to get distracted and waste a good part of the morning on unnecessary things. It is easy to move from checking emails to checking your social media pages. Therefore, focus on important tasks first thing in the morning and check your emails later.
Create the Right Workplace Environment
Studies have shown that a clean workplace, the right temperature, and lighting can improve productivity. Make your workplace comfortable. You can put a family picture or your favorite flower vase on your table to make it a personal space. However, avoid putting things that will distract you.
Focus on Five Priority Tasks Each Day
When you try to do more, there is a tendency to do less. Avoid multitasking if you want to increase your productivity. So, each day, write out five priority tasks that you have to do for the day and get to them early in the morning. With this, you become more proactive and would not get distracted by hundreds of seemingly urgent tasks.
There you have the 7 amazing productivity tips for an organized workplace. Follow these tips to become highly efficient and productive in your workplace.