In the corporate world, fax machines are still a relevant communication channel. You can send large files that regular emails can’t transmit. However, people are moving to paperless offices, and owning a fax machine is slowly becoming an old practice.
If you’re new to the modern ways of faxing, you might want to research and learn what fax services providers have to offer. It’ll help you to pick the best services for your organization and protect your business information from a breach. If you’re already using fax, you might want to buy and integrate the latest fax software into your communication systems. You’ll learn additional features, such as editing and sending the information to your recipients.
This article will focus on how to do exactly that from your computer.
Editing A Fax
Before sending the fax file, you can edit it from your computer to ensure good quality and correct information in the file. Listed below are editing options for your fax:
- Rotating and Flipping
Rotating fax concerns the appearance of the file received in your inbound message. It’s basic editing that’s applicable apart from the size of the document. The size will affect how you’ll use the edited file. If you want to send it as an email attachment, you have to consider the allowed capacity by your communication systems. If you’re editing the fax for a website, check the applicable dimensions of your web host.
Here’s how to go about it:
- Identify the image you want to edit and, click on it, choose the format you’re most comfortable with. It’ll open in a new window on your computer.
- Use the toolbar to help you to rotate the image or whatever shortcuts your fax platform offers. Typically, the rotation is clockwise at 90°, 180°, and 270°, but that’s optional.
- Save the changes before closing the window.
- Clean Up
If you received an unclear fax, you could clean it up by editing the image. This way, you’ll be sure that the fax is clear. You can use these two methods to clean up the fax file:
- Clean Image: When you receive unclear images with noise all over, you can use this function to attain a clean document. However, there are underlying parameters that guide the editor. Ideal prints should have 8 bits in pixels. The allowed percentage is a minimum of 60 and a maximum of 100. The fax service provider may have different parameters to guide your editing efforts.
- Deskew Images: You can use this function to do corrective editing on images you’re about to fax. It’s an ideal tool for skewed pictures or documents.
Further clean-up functions may vary from one fax service provider to another. You must consult them before you start making changes.
- Split the Faxes
The split option works best when removing data captured in the inbound faxes. It also works when you want to create a new document for your fax communication. You must highlight the changes you intend to make to the paper and save it. You can save the changes as you continue to develop your faxing communication. Moreover, the underlying function allows you to add documents or files you want to transmit.
Sending A Fax From Your Computer
Once you complete editing the files you want to transmit through fax, you must ensure your computer is compatible with the fax service platform. It’ll help you to communicate effectively without hanging up. Remember, an undelivered outbound fax will bounce back to you. Here’s how to send a fax from your computer.
- Windows Fax and Scan
You’ll need a computer-based application to enable your faxing efforts. Typically, fax service providers ensure you can access such functions by buying and installing the application on your PC.
Online faxing is another option that you can use to transmit your file to your intended recipients. The best thing is that you don’t need additional equipment, such as different phones or printers. You only connect to an internet network as the carrier of your fax transmission.
It might not be a convenient way to send your fax since most people and organizations are moving to a paperless office. To send a fax from windows, log in to your account and connect your PC to a fax machine. A multi-purpose printer is also a viable way to send and receive your edited fax.
There are plenty of ways to edit and send faxes from your PC. You must first learn how the transmission of faxes works before moving to edit a document or file. Ensure you save and preview your changes before sending them to your recipients. You don’t need to worry about the security of your business information because faxing is still foolproof.
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